1. Reception desk for registration

The reception desk for registration will operate at the following times (*the dates and times below apply to all participating societies).

Registration Reception Desk (Priority registration for moderators, session chairpersons and speakers (including advance registration) will also be available at the times detailed below)

* All participants from all participating societies who have completed registration are free to enter the venue.

2. Participation fees

The participation fee is JPY15,000. Please pay the fee at the reception desk in the venue. All major credit cards are accepted (AMEX, DINERS, JCB, Mastercard, VISA).
Students (excluding graduate students) and clinical researchers (who have graduated within the last two years) can apply for free participation.
(The application form to waive participation fees can be downloaded from the JDDW website.)

* To moderators, session chairpersons and presenters:
For those people who have completed advance registration procedures, please be sure to bring with you the exchange voucher that was issued at the time of advance registration.

3. ID card   *Please note that ID cards CANNOT be reissued.

Please fill in your name and affiliation on your ID card and wear it at all times.
Participants not clearly displaying their ID cards will not be able to gain access to the venue.
Presentation of ID cards will be requested for accreditation as specialist doctors and certified physicians of each participating society and also for renewal of accreditation, so please do not lost your ID card.

* For renewal of credits please refer to "8. Credits for medical specialists and certified doctors for each academic society at JDDW."

4. CD-ROM version of the abstract booklet (also available in Japanese)

Participants who have registered to participate will be provided with a Joint Program and a CD-ROM version of the abstract booklet.

* Copyright of all presentations at JDDW belongs to the participating societies and participants are requested to bear this in mind when quoting excerpts from any of the presentation texts, etc.

* Computer terminals and printers will be available at the Business Center in Seigyoku Room on the first floor of International Convention Center PAMIR, so that CD-ROM contents can be viewed on site. The CD-ROM version of the abstract booklet is searchable, using a free search function for the entire contents.
(The Grand Prince Hotel New Takanawa also has its own permanent business center on the first floor of the hotel.)

5. E-abstract application (also available in Japanese)

An e-abstract application for iPhones and Android terminals is also available to use (enabling presentation searches and creation of personalized schedules).

Introduction of the major functions of the e-abstract application

• Search function for information in presentations: Search and confirm the details of each presentation.
• Bookmark function: Register the programs you intend to participate in and show them in list form on screen.
• Alarm function: Receive alarms to notify you when the programs you have bookmarked are nearing their start times.
• Timetable function: Confirm the timings and locations of each program in list form.
• Venue map function: Show map information for each session.

6. Annual fees and new memberships for academic societies

Each participating academic society will accept annual fees and new memberships as specified below:

	Japanese Society of Gastroenterology
	Japan Gastroenterological Endoscopy Society
	Japan Society of Hepatology
	Japanese Society of Gastroenterological Surgery
	Japanese Society of Gastrointestinal Cancer Screening
	Japanese Society of Digestion and Absorption
	JDDW

* JSGE and JSGCS will not collect annual fees.

* JSGS will not have a desk. For inquiries, please contact the society's secretariat.
Secretariat of the Japanese Society of Gastroenterological Surgery: +81-3-3523-1300 (weekdays only, 9:00 - 17:00)

7. Abstracts

Abstracts and other publications of academic societies are available as follows:

* Sales hours: 7:30 - 17:00 (only to 12:00 on final day, Oct. 12)

* For inquiries about advance purchase, please contact the secretariat of the academic society.

8. Credits for medical specialists and certified doctors for each academic society at JDDW

Credits given from each society will be charged from 2013.
Pease make an inquiry about the credits given in previous years to the secretariat office of each society.

9. Japan Medical Association Continuing Medical Education system

Academic society meetings, lectures, seminars, workshops etc., organized by the Japanese Society of Gastroenterology, the Japan Gastroenterological Endoscopy Society, the Japan Society of Hepatology, and the Japanese Society of Gastroenterological Surgery during JDDW are eligible to be counted as part of the JMA's Continuing Medical Education system.
Please see the web site of the Japan Medical Association for further details.

10. Obtaining certificates of participation for JDDW educational lectures

* Credits are awarded for renewal of medical specialist and certified doctor status by the Japanese Society of Gastroenterology, the Japan Society of Hepatology, and the Japanese Society of Gastrointestinal Cancer Screening.
For details about credits for each academic society, please refer to "8. Credits for medical specialists and certified doctors for each academic society at JDDW".

1. Instructions

2. Presenter data submissions

3. Note for bringing your notebook PC

4. Note for bringing in USB flash memory drive and CD-ROM(CD-R)

1. Presentation times and discussions

Presentation times and discussion times for general topics are as follows:

The Japanese Society of Gastroenterology
Excellence topic (presentation 5 min, discussion 3 min/total 8 min)
General topic (presentation 4 min, discussion 2 min/total 6 min)

Japan Gastroenterological Endoscopy Society
Excellence topic (presentation 5 min, discussion 3 min/total 8 min)
General topic (presentation 4 min, discussion 3 min/total 7 min)

The Japan Society of Hepatology
Excellence topic (presentation 7 min, discussion 3 min/total 10 min)
General topic (presentation 3 min, discussion 3 min/total 6 min)

The Japanese Society of Gastroenterological Surgery
Excellence topic (presentation 4 min, discussion 3 min/total 7 min)
General topic (presentation 4 min, discussion 3 min/total 7 min)

The Japanese Society of Gastrointestinal Cancer Screening
Excellence topic (presentation 5 min, discussion 5 min/total 10 min)
General topic (presentation 5 min, discussion 5 min/total 10 min)

The Japanese Society of Digestion and Absorption
General topic (presentation 4 min, discussion 3 min/total 7 min)

* Speakers are asked to come to the poster reception table at least 30 minutes before their presentations. After registration, please stand in front of your posters.

* In case of absence without notice on the presentation days
Please note carefully that if you are absent from your presentation without giving prior notice, you may be subject to a penalty by the relevant academic society.

2. Putting up posters

1. Registration for chairperson

Please come to the venue at least 30 minutes before the start of the applicable session and inform the coordinator at the entrance to the venue of your arrival.

2. Punctuality

Please strictly observe the time limits of each session.
Note that the end of the allowed presentation time will be indicated by a light. Please make sure to conclude sessions within the allotted time.

1. Registration for chairperson

Please come to the venue at least 30 minutes before the start of the applicable session and obtain a leader’s ribbon at the poster reception desk.
If you cannot perform the role of leader due to unforeseen circumstances, please notify the Management Center (Kogyoku on the first floor of the International Convention Center PAMIR; Tel: +81-3-5420-8778) at least 30 minutes before the start of the applicable session.

2. Punctuality

Please strictly observe the time limits of each session.

1. Photos and video

Participants are prohibited from taking photos or videos of the screen during presentations at JDDW2013. Please refrain from taking photos or videos at the presentation venue.

2. Q&A

If you wish to ask a question during a session, you may do so with permission of the moderator/leader after stating your organization and name.

3. Programs

4. Breakfast seminars

Breakfast seminars will be held from 8:00 on the first to fourth days of the event.

5. Numbered tickets for admission to luncheon seminars

Numbered tickets will be used for admission to the luncheon seminars.
Ticket issuing time: From 7:30 to 11:00 after registration commences for that day’s luncheon, and 13:45 to 17:30 for a portion of tickets for the following day’s luncheon. (Note that some tickets for luncheon on the first day, October 9, will be issued between 16:00 and 19:00 the previous day.)
Ticket issuing place: The tickets will be issued at the lobby on the first floor of Grand Prince Hotel New Takanawa, and at the lobby on the first floor of the International Convention Center PAMIR. (Note that tickets for the first day’s lunch (October 9) will be available on the previous day only at the lobby on the first floor of the International Convention Center PAMIR.)

A barcode system is being introduced at JDDW 2013. So, when you select your preferred lunchon seminar, a ticket can be issued automatically by simply placing the barcode printed on your name card over the barcode reader of the ticket machine. Please note that only one ticket can be issued per day.
The tickets will be issued on a first-come first-served basis. When a seminar is fully booked, no more tickets will be issued. Please understand that ticket holders have priority in attending the seminar.
Tickets are valid until each seminar commences. If any vacancies remain at this time, those without tickets will also be permitted to enter the seminar.
In addition, tickets will be issued for a satellite symposium only if requested by a company. (There will be no ticketing system for breakfast seminars.)

6. Commercial exhibition

A commercial exhibition will be held at Hiten and Lobby on Basement Floor 1 of Grand Prince Hotel New Takanawa, and Royal Room and Lobby on Basement Floor 1 of Grand Prince Takanawa.
The exhibition will be held from October 9 to 11 from 9:00-17:00 and on October 12 from 9:00 to 15:00.

7. First-aid room

For the duration of JDDW a first-aid room will be available in Room 301 on the third floor of International Convention Center PAMIR. In emergency case, it may be necessary to provide an introduction to a nearby hospital. For inquiries about the first-aid room, please contact the Operations Center (Room Kogyoku, First floor, International Convention Center PAMIR, TEL: +81-3-5420-8778.)

8. Wireless LAN spots

Wireless LAN spots will be available in the areas detailed below, where it will be possible to access the internet. Wireless LAN will also be available in the rest areas, in addition to the locations listed below.

9. Contacting other participants

If you wish to contact someone inside the venue, please contact the General Help Desks situated in the first floor lobby of Grand Prince Hotel New Takanawa and the first floor lobby of International Convention Center PAMIR.
Message boards will be set up in the following locations for participants to post contact messages.

* No audio announcements or the use of slides will be made for the purpose of contacting other participants.

10. Lost and found

Any items that have been handed in to the lost and found will be stored at the General Help Desk in the first floor lobby of International Convention Center PAMIR.

11. Shuttle taxi service

12. Parking

No parking is available exclusively for the use of JDDW participants. You are advised to come by public transport.

13. Smoking

All venues related to JDDW are designated as non-smoking. Your cooperation is appreciated.

14. Inquiries relating to JDDW2013 and participating societies during JDDW

During the period of JDDW, please direct any inquiries relating to JDDW or the participating societies to the Operations Center.

Grand Prince Hotel New Takanawa / International Convention Center PAMIR
Takanawa 3-13-1, Minato-ku, Tokyo 108-8612, JAPAN
TEL: +81-3-3442-1111   FAX: +81-3-3444-1234

Grand Prince Hotel Takanawa
Takanawa 3-13-1, Minato-ku, Tokyo 108-8612, JAPAN
TEL: +81-3-3447-1111   FAX: +81-3-3446-0849

Shinagawa Prince Hotel
Takanawa 4-10-30, Minato-ku, Tokyo 108-8611, JAPAN
TEL: +81-3-3440-1111   FAX: +81-3-3441-7092