I. Participant Registration

1. Reception desk for registration

The reception desk for registration will operate at the following times (* the dates and times below apply to all participating societies).

Registration Reception Desk	Participant Registration Desk: - Kobe International Exhibition Hall No.3 Building (For APDW participants who live in overseas) - Kobe International Exhibition Hall No.1 Building 2nd floor * Registration for APDW 2016 will also be available here. (For participants who live in Japan [including non-Japanese nationals] or who have Japanese nationality and live overseas) - Portopia Hotel Main Building 1st floor lobby (For JDDW and APDW guests only)
Registration period	Two days before registration (November 1) : 15:00–17:30 (You can check in at the reception desk from November 1, a day before the start of APDW.)
	Pre-registration (November 2) : 7:30–17:30	(The registration period for APDW (November 2 to 5) is the same as JDDW.)
	On the day registration (November 3 to 5) : 7:30–17:30
	Registration on the final day (November 6) will close at 15:00. (Please note that no further registrations can be received after 15:00.)

*	All participants from all participating societies who have completed registration are free to enter the venue including the Educational Lecture.

2. Participation fees

The participation fee for JDDW 2016 is JPY20,000.

*	Those who have registered for APDW 2016 are able to participate in JDDW 2016 without additional payment. For the further information, please see the official website of APDW 2016.

*	To Registered participants: For those people who have completed advance registration procedures, please be sure to bring with you the exchange voucher that was issued at the time of advance registration.

All major credit cards are accepted (AMEX, DINERS, JCB, Mastercard, VISA).

3. ID card  *Please note that ID cards CANNOT be reissued.

Please fill in your name and affiliation on your ID card and wear it at all times.
Participants not clearly displaying their ID cards will not be able to gain access to the venue.
Participants may not enter the APDW 2016 venue with their JDDW 2016 name card.

4. CD-ROM version of the abstract booklet for JDDW

Participants who have registered to participate will be provided with a Joint Program and a CD-ROM version of the abstract booklet.

*

Copyright of all presentations at JDDW belongs to the participating societies, and participants are requested to bear this in mind when quoting excerpts from any of the presentation texts, etc.

*

Computer terminals and printers will be available at the Rose / Iris Business Center on the B1F of Portopia Hotel South Wing, so that CD-ROM contents can be viewed on site. The CD-ROM version of the abstract booklet is searchable, using a free search function for the entire contents. (Participants can also use the Business Center, a permanent feature, on the 1st floor of the Portopia Hotel Main Building.)

5. E-abstract application

An e-abstract application for iPhones and Android terminals is also available to use (enabling presentation searches and creation of personalized schedules).

Application name	JDDW 2016 EN
Dates available	October 1, 2016 to November 30, 2016
Method of use	Download from the download page of the JDDW2016 website or search for “JDDW” on the App Store or Google Play.
Usage fees	Free of charge (communication chargers from your provider will apply for downloading the application)
Compatible equipment	iPhone, iPod touch, iPad, Android smart phones

Introduction of the major functions of the e-abstract application

• Search function for information in presentations: Search and confirm the details of each presentation.
• Bookmark function: Register the programs you intend to participate in and show them in list form on screen.
• Alarm function: Receive alarms to notify you when the programs you have bookmarked are nearing their start times.
• Ongoing session function: Viewing the abstract of ongoing session.
• Timetable function: Confirm the timings and locations of each program in list form.
• Venue map function: Allows you to check information about the sessions held at each venue.

6. Guide to Digital Poster viewing

At JDDW 2016, we have introduced digital posters for general presentations. You may freely view digital poster presentation abstracts during the JDDW 2016 conference using the personal computers provided in the viewing area (Kobe International Exhibition Hall No.1 Building 1st floor and No.2 Building 1st floor Hall North).
Please do not take photos of the displays of computers installed in the venue for browsing.
The number of the PCs is limited. Please refrain from occupying the PC for a long time as significant congestion is expected.
At Digital Poster Rooms, you may also view the posters on your own PC (excluding iPad and smartphone). Please enter the ID/password printed on your name card into the space on the top page of the site shown via a PC Web browser.

*	All the posters can be viewed not only on the presentation date, but throughout the convention, on the computers installed in the venue for browsing.
*	You can search for the desired poster without having to move.

7. New memberships for academic societies

Each participating academic society will accept new memberships as specified below:

Academic society	JSGE, JGES, JSH, JSGCS (*JSGS will not have a desk)
Place	Portopia Hotel South Wing 2nd floor hall lobby
Hours	Nov. 3 – 6   8:30 – 17:30 (only to 12:30 on the final day, Nov. 6)

8. Cloak

The cloak room will be provided below;

2F, Kobe International Exhibition Hall No.1 Building
B1F, Portopia Hotel Main Building
1F, Portopia Hotel South Wing
B1F, Kobe International Conference Center

These cloakrooms are available from the start of registration to 17:30 every day (excluding Portopia Hotel).
Participants in the satellite symposium should use the cloakroom in Portopia Hotel or bring their belongings with them.

*	Courier delivery service is available at the Courier Delivery Counter on the 1st floor of the Kobe International Exhibition Hall No.1 Building from 11:00 to 17:00, and the Guest Service Salon on the 1st floor of the Portopia Hotel Main Building from 8:00 to 20:00.

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II. For speakers at theme sessions

Presentation slides for theme sessions (Symposia, Panel Discussions, and Workshops), and Sponsored Event, including non-international sessions, are required to be created in English language (language for oral presentation at non-international sessions is Japanese).

1. Instructions

①

Oral presentations for JDDW 2016 (lectures and theme session abstracts and sponsored event) must be computer-based. Please follow the instructions shown below in making preparations for your presentation.

*	You may use a laptop PC, USB flash memory drive or CD-ROM (CD-R or CD-RW) for your presentation, but not MO, FD, ZIP, or DVD. Please be sure to bring a backup USB flash memory drive or CD-ROM just in case of any trouble.

The name of your presentation file should be a combination of 1) your presentation number, 2) your name, and 3) the number of the presentation venue in this order.
Example: IS-S1-3_H_Hanako Shokaki 8
In the presentation venue, you will operate equipment from the podium. There will not be a PC on podium. You will have only a monitor and a mouse.
Also, print out your presentation yourself and bring a copy with you. Please note that the Operation Center is not able to print out your data on the day of the conference.

②

The end of your presentation time will be indicated by a light. Please strictly observe your presentation time.

2. Presenter data submissions

①

Please submit all of your presentation data of the respective Operation Center in your presentation venue by at least one hour prior to your scheduled presentation. Report your Hall No. and Presentation No. at that time.
The Operation Centers are located at:

First and Second Presentation venues	Kobe International Exhibition Hall No.2 Building 1st floor lobby
Third to Sixth, Eleventh and Twelfth presentation venues	Portopia Hotel South Wing 1st floor lobby (in front of Ohwada banquet room)
Seventh to Tenth and Thirteenth presentation venues	Portopia Hotel Main Building B1 floor lobby (in front of Kairaku banquet room)

Operators receive your data and upload it onto the server. At the operation desk in the presentation room, please confirm that your data has been uploaded to the PC at the presentation room and whether it is ready or not. The host of this meeting is responsible for deleting your uploaded data after the completion of this meeting.

②

Immediately after the speaker ahead of you starts his/her presentation, please take the seat prepared for the next speaker.

3. Note for bringing your notebook PC

①

You may bring your Windows/Macintosh OS laptop. Make sure it is one that has both a USB port and an external output terminal. Your presentation should be in PowerPoint only.

②

If your PowerPoint file includes a movie file, the organizer recommends that you bring your own laptop PC for your presentation. The organizer's PC may not be able to display the movie properly.
Please be sure to bring USB flash memory drive, CD-ROM or CD-RW for backup purposes and also an AC adapter.

③

If bringing an iPad, Windows 8 touch-panel PC or tablet PC, you will be giving a presentation with it connected via a Mini D-sub 15 pin cable (not wirelessly). For an iPad 1, presentation will be displayed only on the external monitor and not on the iPad screen. The PCs made available at the venues do not have touch panel function. If you wish to use a touch panel for your presentation, please bring your own computer.

④

The organizer will provide mini D-sub 15 pin cables only. If you need another type of connector for your PC, please bring it yourself.

⑤

The resolution of the projector provided at the venue is XGA (1024 × 768). Please be aware that if your presentation slides are a different size, the projected image may be degraded.

4. Note for bringing in USB flash memory drive and CD-ROM (CD-R)

①

Data in USB flash memory drive or CD-ROM should be saved using the following procedures in advance.

*	Your presentation should be in PowerPoint only. Your presentation file should be created with MS PowerPoint 2007, 2010, 2013, 2016 versions for Windows, or MS PowerPoint 2008, 2011 for Macintosh.
*	In order to avoid character corruption, you can use only the following fonts. English fonts: Century, Century Gothic
*	Regarding the use of movie data, make sure that data is capable of running on either of the following software. Windows: Windows Media Player 11 Macintosh: Quick Time Player 10
*	Cautions regarding video files: If the size of video files exceeds 500 MB, please bring your own computer for the presentation. Windows: Please make sure that your video files can be played with a codec included in a standard installation of Windows Media Player 11. (WMV format is recommended.) Mac: Please make sure that your video files can be played with a codec included in the standard installation of QuickTime Player 10. (MOV format is recommended.)

②

If your presentation file has links to still images, video, graphics or other data files, please store all such files and make sure in advance that these files can be opened.

*	Also prior to your presentation, you should make sure that you can open all these files on a PC other than the PC on which such files are created.

③

The following PCs are available for use in each presentation venue.

*	OS: Windows 7, Windows 8 Application software: Windows MS PowerPoint 2007, 2010, 2013, 2016.
*	OS: Macintosh OS X 10.6 or later versions Application software: Macintosh MS PowerPoint 2008, 2011.

④

Please make sure that the media is clear from any viruses and the latest security software is installed.

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III. For speakers at digital poster session (General Session)

1. Presentation times and discussions

At JDDW 2016, general abstracts are presented by digital posters. Presentation times and discussion times for general topics are as follows

The Japanese Society of Gastroenterology
Excellence topic (presentation 5 min, discussion 3 min/total 8 min)
General topic (presentation 4 min, discussion 2 min/total 6 min)

Japan Gastroenterological Endoscopy Society
Excellence topic (presentation 5 min, discussion 3 min/total 8 min)
General topic (presentation 4 min, discussion 3 min/total 7 min)

The Japan Society of Hepatology
Excellence topic (presentation 5 min, discussion 3 min/total 8 min)
General topic (presentation 4 min, discussion 2 min/total 6 min)

The Japanese Society of Gastroenterological Surgery
Excellence topic (presentation 4 min, discussion 2 min/total 6 min)
General topic (presentation 4 min, discussion 2 min/total 6 min)

The Japanese Society of Gastrointestinal Cancer Screening
Excellence topic (presentation 5 min, discussion 3 min/total 8 min)
General topic (presentation 5 min, discussion 3 min/total 8 min)

International Poster
Excellence topic (presentation 5 min, discussion 3 min/total 8 min)
General topic (presentation 5 min, discussion 3 min/total 8 min)

*	Your presentation slide data will be pre-registered, so there is no need to come to the Operation Center on the day.
*	Presentations can be practiced during non-presentation times in each booth within the poster venue.

2. Presentations

*	Presentations utilizing video may be made.
*	It is possible to maintain print quality by utilizing a full high-vision monitor for individual slides (slide mode) while maintaining visibility with a list of slides (poster mode) imitating a traditional poster.

*	On the bottom left of the screen, the remaining time is displayed. Please strictly observe your presentation time.

3. Registration

*	Presentation data is to be registered in advance. A link to the registration screen will be displayed on the JDDW 2016 webpage from October 5 (Wed) to October 20 (Thu), 2016.
*	Registration information can be modified any number of times during the registration period. After October 21 (Fri) (Japan Time), the screen will be closed, so it will not be possible to make substitutions or modifications. If you do not complete your registration before the deadline, your presentation will be cancelled automatically, and you may receive a penalty.
*	Registered data cannot be replaced even if you bring your data to the operations center on the day.
*	On the day of your presentation, please report to the poster counter at the entrance to the poster venue at least 30 minutes prior to your presentation.

Please contact the pre-registration support division for poster presentation data. (to be setup in October, 2016)
[Pre-registration support division for poster presentation data.]
E-mail: jddw@mdpj.jp

4. Data creation

*	Please create presentation data using PowerPoint. Compatible versions are 2007, 2010, 2013 and 2016 (PowerPoint 2013 for Windows is recommended).
*	Do not create data in a large format like a traditional poster presentation. Please create individual slides.
*	Specify a display area aspect ratio of 4:3 for the pages of your presentation.
*	Only the following fonts can be used. Century, Century Gothic
*	Your PowerPoint file will be converted to image format when you register in order to prevent layout collapse. Therefore screen switching animations and animations within pages cannot be used.
*	Movies can be used inside PowerPoint. Up to 200MB of data can be registered (total data including both the PPT file and video files). Check the data beforehand to ensure that videos play automatically when the pages in which they are embedded are displayed.
*	Up to 15 slides can be registered. Please use slides 1 through 14 for your presentation, and slide 15 for the conflict of interest disclosure information. The title slide (bearing the presentation title and presenter names) will be displayed in a different location, so make sure not to include it with the presentation slides.

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IV. Disclosure of conflicts of interests during presentations

Potential conflicts of interest must be disclosed when making oral presentations. This information must be shown using the disclosure statement of your society on the screen for lectures and on digital poster presentation slides for general presentations.
Disclosure standard and statements of the various societies can be found at the URL below. Prepare your statement accordingly.

Conflict of interest disclosure statements for presentation
http://www.jddw.jp/english/coi.html#coi_form

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V. Cancellation of abstract after the notification of acceptance was issued Absence without notice on the day of the event

Please note that you may be subject to be penalized by your academic society when cancellation of abstract after the notification of acceptance was issued or your absence without notice on the day of the event was confirmed.

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VI. For chairperson and discussant of International sessions

1. Registration

Please come to the venue at least 30 minutes before the start of your session and inform the coordinator at the entrance to the venue of your arrival.

2. Punctuality

Please strictly observe the time limits of each session.
Note that the end of the allowed presentation time will be indicated by a light. For those who act as chairpersons, please make sure to conclude sessions within the allotted time.

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VII. For participants

1. Photos and video

Participants are prohibited from taking photos or videos of the screen during presentations at JDDW 2016.
Please do not take photos or videos at the presentation venue. Please refrain from taking photos of the displays of computers for browsing in the digital poster session venue.

2. Q&A

If you wish to ask a question during a session, you may do so with permission of the moderator/leader after stating your organization and name.

3. Programs

①

As we informed you in the application guidelines for topics, joint sessions on topics will be attributed to the academic society nominated by the presenters.

②

Presentations with ★ mark are denoted awarded prizes for poster excellence, as judged by peer reviewers of each academic society.

③

The topics printed in the program are taken directly from the summary of applications received over the Internet.
For this reason, the writing style is not unified (except for a portion that has been automatically modified).
Note that the organizations the presenters belong to, together with their English names, are expressed using abbreviations based on the rules of the JDDW 2016 Operating Committee.

*	After the deadline for topic registration, we investigated the official names of these societies and chose abbreviations for them. Please note that as a result, our names for societies may differ from their official names.

4. Hands-on Seminar

As Hands-on Seminars of JDDW 2016 will be held for Japanese participant, please apply for Hands-on Seminars of APDW 2016. For the further information, please see the official website of APDW 2016.

5. Breakfast seminars

Breakfast seminars will be held from 8:00 on the first to third days of the event.

6. Numbered tickets for admission to luncheon seminars

Numbered tickets will be used for admission to the luncheon seminars.
Luncheon Seminars for JDDW 2016 are only for attendees who registered for JDDW 2016.

Ticket issuing time	From 7:30 to 11:00 after registration commences for that day's luncheon, and 13:45 to 17:30 for a portion of tickets for the following day's luncheon.
Ticket issuing place	The tickets will be issued at the Kobe International Exhibition Hall No.1 Building 2nd floor lobby and at the Portopia Hotel South Wing 1st floor lobby in front of Ohwada banquet room. (Please note that on Nov. 2nd, Luncheon tickets for Nov. 3rd will be distributed only in the 2nd floor of International Exhibition Hall No.1 Building.)

A barcode system is being introduced at JDDW 2016. So, when you select your preferred luncheon seminar, a ticket will be issued automatically by simply placing the barcode printed on your name card over the barcode reader of the ticket machine. Please note that only one ticket can be issued per day.
The tickets will be issued on a first-come first-served basis. When a seminar is fully booked, no more tickets will be issued. Please understand that ticket holders have priority in attending the seminar.
Tickets are valid until each seminar commences. If any vacancies remain at this time, those without tickets will also be permitted to enter the seminar.
In addition, tickets will be issued for a satellite symposium only if requested by a company. (There will be no ticketing system for breakfast seminars.)

7. Commercial exhibition

A commercial exhibition will be held at Kobe International Exhibition Hall No.1 Building 1st floor, and Kobe International Exhibition Hall No.2 Building 1st floor Hall North.
The exhibition will be held from November 3 to 5 from 9:00–17:00.
You may enter the APDW 2016 commercial exhibition venue (Kobe International Exhibition Hall No.3 Building) with your JDDW 2016 name card.

8. First-aid room

For the duration of JDDW a first-aid room will be available in CS Room on the first floor of Kobe Portopia Hotel. If necessary, the staff will refer you to a nearby hospital. For inquiries about the first-aid room, please contact the Operations Center (Portopia Hotel South Wing 5F 552+554, TEL: +81-78-302-9830).

9. Wireless LAN spots

Wireless LAN spots will be available in the areas detailed below, where it will be possible to access the internet.

Kobe International Exhibition Hall (No.1 Building):	1F (Room 15, inside the venue of commercial exhibition) 2F (in front of the message board)
Kobe International Exhibition Hall (No.2 Building):	1F (Room 1, inside Room 16 of commercial exhibition), 2F (Conference Room 2A and 2B), 3F (Room 2, Conference Room 3B)

10. Contacting other participants

If you wish to contact someone inside the venue, please contact the General Information situated in the 2nd floor lobby of Kobe International Exhibition Hall No.1 Building and the 1st floor lobby of Kobe Portopia Hotel Main Building.
Message boards will be set up in the following locations for participants to post contact messages.

Kobe International Exhibition Hall	No.1 Building 2F
Portopia Hotel	South Wing 1F lobby

*	There will be no paging by announcement or slides in the presentation venue.

11. Lost and found

Any items that have been handed in to the lost and found will be stored at the General Information in Kobe International Exhibition Hall No.1 Building 2nd floor and Kobe Portopia Hotel Main Building 1st floor lobby.

12. Asian Food Court and Tea Ceremony Service

During the conference period, we will open the Asian Food Court (street stands) at Shiminhiroba (Citizens Square).
Ethnic snacks mainly from Asian regions are prepared. There are some stands offering fun activities. We hope you will enjoy your time.
Open period: Thursday, November 3 to Saturday, November 5 from 13:30 to 17:30

*	It is free for the conference participants; please have your name cards with you.

[Tea ceremony service]

During the conference period, a tea ceremony service will be provided by Mushakōji Senke.
Period: Thursday, November 3 to Saturday, November 5 from 13:30 to 16:30
Place: Lobby in the first basement, Portopia Hotel, South Wing

Please be informed that numbers of Japanese Green Tea to be served are limited.

13. Shuttle bus service

①

During the period of JDDW a complimentary shuttle bus service exclusively for participants will be provided between Shin-Kobe Station and Kobe International Exhibition Hall.

*	Running times:	November 3 (Thu) to November 5 (Sat), 7:00 – 18:00 (every 20 minutes) November 6 (Sun) Only at the following times 7:15 – 9:00, 16:40 – 18:00
*	Given the limited number of vehicles available, priority may be given to participants with limited mobility or other infirmities. Your understanding is appreciated.

②

The hotel courtesy shuttle bus service will be also provided between Sannomiya and Portopia Hotel, increasing the number of service during the period of JDDW.

*	Running times: November 3 (Thu) to November 6 (Sun), 7:00 – 21:50 (every 20 minutes)

14. Smoking

All venues related to JDDW 2016 and APDW 2016 are designated as non-smoking. Your cooperation is appreciated.

15. Inquiries relating to JDDW 2016 and participating societies during JDDW

During the period of JDDW, please direct any inquiries relating to JDDW or the participating societies to the Operations Center.

Kobe International Exhibition Hall

6-11-1 Minatojima Nakamachi, Chuo-ku, Kobe 650-0046, JAPAN
TEL: +81-78-302-1020   FAX: +81-78-302-1870

Kobe Portopia Hotel

6-10-1 Minatojima Nakamachi, Chuo-ku, Kobe 650-0046, JAPAN
TEL: +81-78-302-1111   FAX: +81-78-302-6877

Kobe International Conference Center

6-9-1 Minatojima-nakamachi, Chuo-ku, Kobe 650-0046, JAPAN
TEL: +81-78-302-5200   FAX: +81-78-302-6485