I. Participant Registration

1. Reception desk for registration

The reception desk for registration will operate at the following times (*the dates and times below apply to all participating societies).

Registration reception desk	Priority registration for moderators, session chairpersons and speakers (including advance registration): Portopia Hotel Main Building 1st floor lobby
	Participant registration desk: Kobe International Exhibition Hall No.1 Building 2nd floor (Moderators, session chairpersons, and speakers may also register here)
Registration period	Pre-registration (October 22) 16:00-19:00 On the day registration (October 23-26) 7:30-18:00 Registration on the final day (October 26) will close at 15:00. (Please note that no further registrations can be received after 15:00.)

*	All participants from all participating societies who have completed registration are free to enter the venue.

2. Participation fees

The participation fee is JPY15,000. Please pay the fee at the reception desk in the venue. All major credit cards are accepted (AMEX, DINERS, JCB, Mastercard, VISA).
Students (excluding graduate students) and clinical researchers (who have graduated within the last two years) can apply for free participation.
(The application form to waive participation fees can be downloaded from the JDDW website.)

*	To moderators, session chairpersons and presenters: For those people who have completed advance registration procedures, please be sure to bring with you the exchange voucher that was issued at the time of advance registration. For more information, please refer to the JDDW2014 website. URL: http://www.jddw.jp/jddw2014/en/registration/index.html

3. ID card *Please note that ID cards CANNOT be reissued.

Please fill in your name and affiliation on your ID card and wear it at all times.
Participants not clearly displaying their ID cards will not be able to gain access to the venue.
Presentation of ID cards will be requested for accreditation as specialist doctors and certified physicians of each participating society and also for renewal of accreditation, so please do not lose your ID card.

*	For renewal of credits please refer to “9. Credits for medical specialists and certified doctors for each academic society at JDDW.”

4. CD-ROM version of the abstract booklet

Participants who have registered to participate will be provided with a Joint Program and a CD-ROM version of the abstract booklet.

*	Copyright of all presentations at JDDW belongs to the participating societies and participants are requested to bear this in mind when quoting excerpts from any of the presentation texts, etc.
*	Computer terminals and printers will be available at the Rose / Iris Business Center on the B1F of Portopia Hotel South Wing, so that CD-ROM contents can be viewed on site. The CD-ROM version of the abstract booklet is searchable, using a free search function for the entire contents.

5. E-abstract application (also available in Japanese)

An e-abstract application for iPhones and Android terminals is also available to use (enabling presentation searches and creation of personalized schedules).

Application name	JDDW 2014
Dates available	September 1, 2014 to October 31, 2014
Method of use	Download from the download page of the JDDW2014 website (http://www.jddw.jp/jddw2014/eng/) or search for “JDDW” on the App Store or Google Play.
Usage fees	Free of charge (communication chargers from your provider will apply for downloading the application)
Compatible equipment	iPhone, iPod touch, iPad, Android smart phones * An ID is required to search the abstracts. (Please insert the seven digit “ID” that is listed on the “JDDW website” page of all society journals. In the case of the Japanese Society of Gastroenterological Surgery please access the members-only page of the society website.)

Introduction of the major functions of the e-abstract application

• Search function for information in presentations: Search and confirm the details of each presentation.
• Bookmark function: Register the programs you intend to participate in and show them in list form on screen.
• Alarm function: Receive alarms to notify you when the programs you have bookmarked are nearing their start times.
• Timetable function: Confirm the timings and locations of each program in list form.
• Venue map function: Allows you to check information about the sessions held at each venue.

6. Guide to Digital Poster viewing

At JDDW 2014, we have introduced digital posters for general presentations. You may freely view digital poster presentation abstracts during the JDDW 2014 conference using the personal computers provided in the viewing area (Kobe International Exhibition Hall No.1 Building 1st floor and No.3 Building 1st floor).
At Digital Poster Rooms, you may also view the posters on your own PC (excluding iPad and smartphone).
Please enter the ID/password printed on your name card into the space on the top page of the site shown via a PC Web browser.

*	All the posters can be viewed not only on the presentation date, but throughout the convention, on the computers installed in the venue for browsing.
*	You can search for the desired poster without having to move.

7. Annual fees and new memberships for academic societies

Each participating academic society will accept annual fees and new memberships as specified below:

Academic society	JSGE, JGES, JSH, JSGCS
Place	Portopia Hotel South Wing 2nd floor hall lobby
Hours	8:30 - 17:30 (only to 13:00 on the final day, Oct. 26)

*	JSGE, JGES and JSGCS will not collect annual fees.
*	JSGS will not have a desk. For inquiries, please contact the society’s secretariat. Secretariat of the Japanese Society of Gastroenterological Surgery: +81-3-3523-1300 (weekdays only, 9:00 -17:00)

8. Abstracts

Abstracts and other publications of academic societies are available as follows:

JSGE	Not distributed in print (available on the web)
JGES	Sent to members in advance For sale at the Kobe International Exhibition Hall No.1 Building 2nd floor (“Abstract Sales Corner”) (1,500 yen)
JSH	For sale at the Kobe International Exhibition Hall No.1 Building 2nd floor (“Abstract Sales Corner”) (1,000 yen)
JSGS	Not issued in print (available on the web)
JSGCS	Sent to members in advance, and available for free at the Portopia Hotel South Wing 2nd floor hall lobby

*	Sales hours: 7:30 - 17:00 (only to 12:00 on the final day, Oct. 26)
*	For inquiries about advance purchase, please contact the secretariat of the academic society.

9. Credits for medical specialists and certified doctors for each academic society at JDDW

Society	Participants from society	Participants from other societies	Total	JDDW Educational Lecture	Presentations of society	Presentations of other societies
JSGE	8	4 × 3 soc.=12	20	8 (4 for half-day)	5 (excluding co-speakers)
JGES	10	4 × 3 soc.=12	22	0	5 General and Workshop 8 Symposium, Panel, and Special lecture	2
JSH	8	5 from JSGE	13	6 (3 for half-day)	3 (excluding a co-speaker)	0
JSGCS	10	4 × 3 soc.=12	22	10 (5 for half-day)	5, 3 for co-speaker	4, 2 for co-speaker

*	The Japanese Society of Gastroenterological Surgery does not use a system of credits.
*	Please check with the secretariat of the academic society for further details.

Registering credits for renewal of specialist certification by the Japanese Society of Gastroenterology

During JDDW 2014, credits for renewal of specialist certification can be registered as explained below. (Registration cards will be distributed and stamped.)

Place	Kobe International Exhibition Hall No.1 Building 2nd floor
Hours	8:30 - 18:00 (only to 17:00 on the final day, Oct. 26)

*	Secretariat of the Japanese Society of Gastroenterology: +81-3-3573-4297 (weekdays only, 9:00 - 17:00) / +81-80-2677-1454 (only during JDDW)

1)

Credits for renewal of specialist certification at the 56th Meeting A coupon is attached to the bottom of the name card (participation pass). You can exchange this coupon with a “registration card” at a designated place for exchanging registration cards in Kobe International Exhibition Hall No.1 Building 2nd floor. Fill out the card with all required information, then submit it at the registration card collection point. If you cannot register your credits for renewal of specialist certification at JDDW 2014, you can also register by attaching a copy of your certificate of participation to the renewal application document that was sent to you.

2)

Credits for renewal of specialist certification by attending JDDW educational lectures To avoid congestion, the Japanese Society of Gastroenterology will not be accepting registration of credits for attending JDDW educational lectures for specialist certification renewal at the venue. You can register your credits for specialist certification renewal by attaching a copy of your certificate of participation for JDDW 2014 educational lectures to the renewal application document that was sent to you.

10. Japan Medical Association Continuing Medical Education system

Academic society meetings, lectures, seminars, workshops etc., organized by the Japanese Society of Gastroenterology, the Japan Gastroenterological Endoscopy Society, the Japan Society of Hepatology, and the Japanese Society of Gastroenterological Surgery during JDDW are eligible to be counted as part of the JMA’s Continuing Medical Education system.
Please see the web site of the Japan Medical Association for further details.

11. Obtaining certificates of participation for JDDW educational lectures

Place

In front of Room 1 + Room 2 (Kobe International Exhibision Hall No.2 Building 1F Convention Hall)

Hours

Morning and afternoon educational lecture sessions on Oct. 26 * Distributed at venue exit. In both the morning and afternoon sessions, it is not permitted to enter or leave 30 minutes before the end of the session. If you are not in the hall during this time, we cannot issue participation certificates. * In the 2014 conference, proof of participation will be distributed separately for the morning and afternoon sessions. We regret we cannot re-issue it.

*	Credits are awarded for renewal of medical specialist and certified doctor status by the Japanese Society of Gastroenterology, the Japan Society of Hepatology, and the Japanese Society of Gastrointestinal Cancer Screening. For details about credits for each academic society, please refer to “9. Credits for medical specialists and certified doctors for each academic society at JDDW”.

12. Cloak

The cloak room will be provided below;	2F, Kobe International Exhibition Hall No.1 Building B1F, Portopia Hotel Main Building 1F, Portopia Hotel South Wing B1F, Kobe International Conference Center

*	Cloak opening hours: From the start of registration through 30 minutes after the end of the programs at each venue.

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II. For speakers at theme sessions

From 2014, presentation slides for all plenary sessions (Symposia, Panel Discussions, and Workshops), including non-international sessions, are required to be created in English language (language for oral presentation at non-international sessions is Japanese).

1. Instructions

(1)

Oral presentations for JDDW 2014 (Lectures and theme session abstracts) must be computer-based. Please follow the instructions shown below in making preparations for your presentation.

*	You may use a laptop PC, USB flash memory drive or CD-ROM (CD-R or CD-RW) for your presentation, but not MO, FD, ZIP, or DVD. Please be sure to bring a backup USB flash memory drive or CD-ROM in just case of any trouble.

The name of your presentation file should be a combination of 1) your presentation number, 2) your name, and 3) the number of the presentation venue in this order.

Example: IS-S1-1_Hanako Shokaki 8

In the presentation venue, you will operate equipment from the podium. There will not be a PC on podium. You will have only a monitor and a mouse.

Also, print out your presentation yourself and bring a copy with you. Please note that the Operation Center is not able to print out your data on the day of the conference.

(2)

The end of your presentation time will be indicated by a light. Please strictly observe your presentation time.

2. Presenter data submissions

(1)

Please submit all of your presentation data of the respective Operation Center in your presentation venue by at least one hour prior to your scheduled presentation. Report your Hall No. and Presentation No. at that time.
The Operation Centers are located at:

First to Third presentation venues	Kobe International Exhibition Hall No.2 Building 1st floor lobby
Fourth to Seventh and Eleventh presentation venues	Portopia Hotel South Wing 1st floor lobby (in front of Ohwada banquet room)
Eighth to Tenth presentation venues	Portopia Hotel Main Building B1 floor lobby (in front of Kairaku banquet room)
Twelfth and Thirteenth presentation venues	Kobe International Conference Center 3rd floor lobby (in front of the International Conference Room)

Operators receive your data and upload it onto the server. At the operation desk in the presentation room, please confirm that your data has been uploaded to the PC at the presentation room and whether it is ready or not. The host of this meeting is responsible for deleting your uploaded data after the completion of this meeting.

(2)

Immediately after the speaker ahead of you starts his/her presentation, please take the seat prepared for the next speaker.

3. Note for bringing your notebook PC

(1)

Either Windows (Windows 7 or later versions) or Macintosh (Mac OS X 10.5 or later versions) with USB Port can be used. Your presentation should be in PowerPoint only.

(2)

If your PowerPoint file includes a movie file, the organizer recommends that you bring your own laptop PC for your presentation. The organizer’s PC may not be able to display the movie properly. Please be sure to bring USB flash memory drive or CD-ROM or CD-RW for backup purposes and also an AC adapter.

(3)

If bringing an iPad, Windows 8 touch-panel PC or tablet PC, you will be giving a presentation with it connected via a Mini D-sub 15 pin cable (not wirelessly). For an iPad 1, presentation will be displayed only on the external monitor and not on the iPad screen. The PCs made available at the venues do not have touch panel function. If you wish to use a touch panel for your presentation, please bring your own computer.

(4)

The organizer will provide mini D-sub 15 pin cables only. If you need another type of connector for your PC, please bring it yourself.

(5)

The resolution of the projector provided at the venue is XGA (1024 × 768). Please be ware that if your presentation slides are a different size, the projected image may be degraded.

4. Note for bringing in USB flash memory drive and CD-ROM(CD-R)

(1)

Data in USB flash memory drive or CD-ROM should be saved using the following procedures in advance.

*	Your presentation should be in PowerPoint only. Your presentation file should be created with MS PowerPoint 2007 or later versions for Windows, or MS PowerPoint 2008 or later versions for Macintosh. If the file was created with VISTA, please inform the operators.
*	In order to avoid character corruption, you can use only the following fonts. English fonts: Century, Century Gothic
*	Regarding the use of movie data, make sure that data is capable of running on either of the following software. Windows: Windows Media Player 11 Macintosh: Quick Time Player 10
*	Cautions regarding video files: If the size of video files exceeds 500 MB, please bring your own computer for the presentation. Windows: Please make sure that your video files can be played with a codec included in a standard installation of Windows Media Player 11. (WMV format is recommended.) Mac: Please make sure that your video files can be played with a codec included in the standard installation of QuickTime Player 10. (MOV format is recommended.)

(2)

If your presentation file has links to still images, video, graphics or other data files, please store all such files and make sure in advance that these files can be opened.

*	Also prior to your presentation, you should make sure that you can open all these files on a PC other than the PC on which such files are created.

(3)

The following PCs are available for use in each presentation venue.

*	OS: Windows 7 or later Application software: Windows MS PowerPoint 2007 or later.

*	OS: Macintosh OS X 10.6 or later versions Application software: Macintosh MS PowerPoint 2008 or later.

(4)

Please make sure that the media is clear from any viruses and the latest security software is installed.

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III. For speakers at digital poster session (General Session)

1. Presentation times and discussions

At JDDW 2014, general abstracts are presented by digital posters. Presentation times and discussion times for general topics are as follows:

*	Your presentation slide data will be pre-registered, so there is no need to come to the Operation Center on the day.
*	Presentations can be practiced during non-presentation times in each booth within the poster venue.
*	In case of absence without notice on the presentation days Please note carefully that if you are absent from your presentation without giving prior notice, you may be subject to a penalty by the relevant academic society.

2. Presentations

*	Presentations utilizing video may be made.
*	It is possible to maintain print quality by utilizing a full high-vision monitor for individual slides (slide mode) while maintaining visibility with a list of slides (poster mode) imitating a traditional poster.
*	On the bottom left of the screen, the remaining time is displayed. Please make sure that the time schedule of your session will be strictly kept.

Poster mode

You can display 15 slides (3-row, 5-column format), not including the title slide.

Slide mode

You can display slides one-by-one for your presentation.

Screen image during the Q&A session

During the Q&A session, you can select two slides from among your presentation slides for display side-byside.

3. Registration

Presentation slide data is to be registered in advance. A link to the registration screen will be displayed on the JDDW2014 webpage from September 24 (Wed) to October 9 (Thu), 2014.

*	Registration information can be modified any number of times during the registration period. After October 9 (Thu), the screen will be closed, so it will not be possible to make substitutions or modifications.
*	Registered data cannot be replaced even if you bring your data to the operations center on the day.
*	On the day of your presentation, please report to the poster counter at the entrance to the poster venue at least 30 minutes prior to your presentation.
*	Note that failure to register within the registration period will result in the removal of your presentation. Please contact the pre-registration support division for poster presentation data (E-mail: jddw@mdpj.jp) to learn more details about the digital poster session. All inquiries must be made by e-mail. (Inquiries by phone are not accepted.) Your understanding and cooperation in this matter are appreciated.

4. Data creation

*	Please create presentation data using PowerPoint. Compatible versions are 2007 and later (PowerPoint 2010 for Windows is recommended).
*	Do not create data in a large format like a traditional poster presentation. Please create individual slides.
*	Specify a display area aspect ratio of 4:3 for the pages of your presentation.
*	Only the following fonts can be used. Century, Century Gothic
*	Your PowerPoint file will be converted to image format when you register in order to prevent layout collapse. Therefore screen switching animations and animations within pages cannot be used.
*	Movies can be used inside PowerPoint. Up to 200MB of data can be registered (total data including both the PPT file and video files). Check the data beforehand to ensure that videos play automatically when the pages in which they are embedded are displayed.
*	Up to 15 slides can be registered. Please use slides 1 through 14 for your presentation, and slide 15 for the conflict of interest disclosure information. The title slide (bearing the presentation title and presenter names) will be displayed in a different location, so make sure not to include it with the presentation slides.

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IV. Disclosure of conflicts of interests during presentations

Potential conflicts of interest must be disclosed when making oral presentations. This information must be shown using the disclosure statement of your society on the screen for lectures and on digital poster presentation slides for general presentations.
Disclosure standard and statements of the various societies can be found at the below URLs. Prepare your statement accordingly.

Conflict of interest disclosure statements for presentation

http://www.jddw.jp/english/coi.html#coi_form

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V. For chairperson of International sessions

1. Registration for chairperson

Please come to the venue at least 30 minutes before the start of the applicable session and inform the coordinator at the entrance to the venue of your arrival.

2. Punctuality

Please strictly observe the time limits of each session.
Note that the end of the allowed presentation time will be indicated by a light. Please make sure to conclude sessions within the allotted time.

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VI. For participants

1. Photos and video

Participants are prohibited from taking photos or videos of the screen during presentations at JDDW 2014.

Please refrain from taking photos or videos at the presentation venue.

2. Q&A

If you wish to ask a question during a session, you may do so with permission of the moderator/leader after stating your organization and name.

3. Programs

(1)

As we informed you in the application guidelines for topics, joint sessions on topics will be attributed to the academic society nominated by the presenters.

(2)

Presentations with ★ mark are denoted awarded prizes for poster excellence, as judged by peer reviewers of each academic society.

(3)

The topics printed in the program are taken directly from the summary of applications received over the Internet. For this reason, the writing style is not unified (except for a portion that has been automatically modified).
Note that the organizations the presenters belong to, together with their English names, are expressed using abbreviations based on the rules of the JDDW 2014 Operating Committee.

*	After the deadline for topic registration, we investigated the official names of these societies and chose abbreviations for them. Please note that as a result, our names for societies may differ from their official names.

4. Breakfast seminars

Breakfast seminars will be held from 8:00 on the first to fourth days of the event.

5. Numbered tickets for admission to luncheon seminars

Numbered tickets will be used for admission to the luncheon seminars.

Ticket issuing time	From 7:30 to 11:00 after registration commences for that day’s luncheon, and 13:45 to 17:30 for a portion of tickets for the following day’s luncheon. (Note that some tickets for luncheon on the first day, October 23, will be issued between 16:00 and 19:00 the previous day.)
Ticket issuing place	The tickets will be issued at the Kobe International Exhibition Hall No.1 Building 2nd floor lobby and at the Portopia Hotel South Wing 1st floor lobby (in front of Ohwada banquet room).

A barcode system is being introduced at JDDW 2014. So, when you select your preferred luncheon seminar, a ticket can be issued automatically by simply placing the barcode printed on your name card over the barcode reader of the ticket machine. Please note that only one ticket can be issued per day.
The tickets will be issued on a first-come first-served basis. When a seminar is fully booked, no more tickets will be issued. Please understand that ticket holders have priority in attending the seminar.
Tickets are valid until each seminar commences. If any vacancies remain at this time, those without tickets will also be permitted to enter the seminar.
In addition, tickets will be issued for a satellite symposium only if requested by a company. (There will be no ticketing system for breakfast seminars.)

6. Commercial exhibition

A commercial exhibition will be held at Kobe International Exhibition Hall No.1 Building 1st floor, and Kobe International Exhibition Hall No.3 Building 1st floor.
The exhibition will be held from October 23 to 25 from 9:00-17:00 and on October 26 from 9:00 to 15:00.

7. First-aid room

For the duration of JDDW a first-aid room will be available in CS Room on the 1st floor of Kobe Portopia Hotel. In emergency case, it may be necessary to provide an introduction to a nearby hospital. For inquiries about the first-aid room, please contact the Operations Center (Portopia Hotel South Wing 5F 552+554, TEL: +81-78-302-8101.)

8. Wireless LAN spots

Wireless LAN spots will be available in the areas detailed below, where it will be possible to access the internet.

Kobe International Exhibition Hall (No.1 Building)	1F (inside the fourteenth venue of commercial exhibition), 2F (in front of the message board)
Kobe International Exhibition Hall (No.2 Building)	1F (First and Second venues), 2F (Room 2A and 2B), 3F (Third venue, Room 3B)
Kobe International Exhibition Hall (No.3 Building)	1F (inside the fifteenth venue of commercial exhibition)
Kobe International Conference Center	B1 (lobby), 1F (Foyer), 3F (Thirteenth venue, Lounge, lobby)

9. Contacting other participants

If you wish to contact someone inside the venue, please contact the General Information situated in the 2nd floor Lobby of Kobe International Exhibition Hall No.1 Building and the 1st floor lobby of Kobe Portopia Hotel Main Building.
Message boards will be set up in the following locations for participants to post contact messages.

Kobe International Exhibition Hall	No.1 Building 2F
Portopia Hotel	South Wing 1F lobby
Kobe International Conference Center	3F lobby

*	There will be no paging by announcement or slides in the presentation venue.

10. Lost and found

Any items that have been handed in to the lost and found will be stored at the General Information in the Portopia Hotel Main Building 1st floor lobby.

11. Shuttle Bus service

(1)

During the period of JDDW a complementary shuttle bus service exclusively for participants will be provided between Shin-Kobe Station and Kobe International Exhibition Hall.

*	Running times: October 23 (Thu) to October 26 (Sun), 7:00 - 18:00 (every 20 minitues)

(2)

During the period of JDDW a complementary shuttle bus service will be provided between Sannomiya and Portopia Hotel, according to demand.

*	Running times: October 23 (Thu) to October 26 (Sun), 7:00 - 21:50 (every 20 minitues)

12. Parking

No parking is available exclusively for the use of JDDW participants. You are advised to come by public transport.

13. Smoking

All venues related to JDDW 2014 are designated as non-smoking. Your cooperation is appreciated.

14. Inquiries relating to JDDW 2014 and participating societies during JDDW

During the period of JDDW, please direct any inquiries relating to JDDW or the participating societies to the Operations Center.

Kobe International Exhibition Hall

6-11-1 Minatojima-nakamachi, Chuo-ku, Kobe 650-0046, JAPAN
TEL: +81-78-303-7516FAX: +81-78-302-1870

Kobe Portopia Hotel

6-10-1 Minatojima-nakamachi, Chuo-ku, Kobe 650-0046, JAPAN
TEL: +81-78-303-7516FAX: +81-78-302-6877

Kobe International Conference Center

6-9-1 Minatojima-nakamachi, Chuo-ku, Kobe 650-0046, JAPAN
TEL: +81-78-302-5200FAX: +81-78-302-6485